Expenses, Mileage and Credit Cards
Alternatively, you can find the EXCEL files under S:\Admin\General Admin Forms.
Please note that you need to have one expense sheet completed for each program for each month.
These must be filled electronically only. You have to indicate the department and specify the program name ( Hampers, Kids in the kitchen, Nourishing Potential etc. )
Please note that parking Excel document has settings to calculate GST and Subtotal but you have to indicate GST and PST amounts in expense spread sheet.
If you had purchases for different programs ( for example GPGP and GPRC) a spreadsheet for each program needs to be submitted separately.
Please submit ALL expenses by the 5th of each month.
You need to sign the expense form, staple receipts, sign it and pass to coordinator for approval.
In case you have to work remotely, please forward email with all necessary documents attached to your coordinator only for approval.
We are hoping to receive one approved email. Please don’t include Finance team in the thread.
When you need to use the Norwest Credit Card:
- Please submit completed PO to your coordinator for approval (by email or in person).
- We will give the credit card to one assigned employee after we have the Purchase order approved by coordinator.
- Please plan ahead because we won’t release the Credit card without approval.
- The card should be returned the same day with attached receipts or print out of the online order. You can drop it in the black metal box beside Finance after hours.